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    • Adapt Web

      Business Owner

      @adapt-web

      Question submitted 03/12/20 @ 09:55am

      (Apologies if this is too detailed or not in the right format, as this is my first time here!) Hi there, I’m in the midst of planning my web design/services company, and I have limited (or maybe no) knowledge of what services I would need for financial matters. I will be a sole trader, so no employees to deal with at first. I’m wondering whether I need an accountant, a book keeper or whether I could just get away with using book keeping software? It’s mainly for invoicing, paying my own wages, keeping track of expenses etc. What would you recommend, given that I don’t have much start up cash?

      Category: Start-ups
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      • samblackman

        Industry Expert

        @samblackman

        Reply submitted 03/12/20 @ 09:55am

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        If you are willing to learn the basics about double-entry bookkeeping, then it’s entirely feasible to keep your own books until it’s more valuable for you to pay someone else to do the work (and even then, a bookkeeper will likely spend a bunch of time chasing you down for receipts, categorizations, etc).

        Platforms like Xero have guides on bookkeeping for small business owners that can help you get started.

        It’s probably worth choosing a platform like Xero or MYOB for their NZ-centricity and ability to connect to NZ banks accounts, account for GST, etc. If you are really strapped for cash, there are free options like Wave or various spreadsheet templates. However, the time you save with something tuned for the NZ market is likely worth it.

        Whatever you choose, even as a sole trader, make sure you understand when and how you need to charge, collect and write off GST and what your tax obligations are. (E.g. after your first year you will need to pay provisional income tax.)

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      • Andrew Hamilton

        Admin

        @andyadmin

        Reply submitted 03/12/20 @ 09:55am

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        Morning – here is the thing, I want to move to Xero for my own consulting company, but after going into business this year for my contracting business, I decided to go natural with an Excel spreadsheet or series of them – I use them for time tracking, for tracking receipts and for coding bank accounts and credit cards – it is pretty simple – I do GST every 6 months – and it works – but it is not sustainable longer-term – and I know that – and I will move to a things like
        – Xero for accounting
        – Monday.com for time tracking
        – Receipt Bank for expenses

        and I will start coding all of that myself – until I understand it – then I might be a book-keeper.

        No drama doing it yourself, as long as that time does not distract you from bringing in new clients and supporting your existing clients – if it does, outsource it.

        Also note, you don’t have to do GST if you don’t think you will book over $60k income.

        Andy

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